BOARD OF COMMISSIONERS
PUBLIC HOSPITAL DISTRICT NO. 1 OF KLICKITAT COUNTY
Special Meeting April 13, 2015, 6:00 p.m.
Conference Rooms A&B
SPECIAL MEETING MINUTES
A special meeting of the Klickitat Valley Health (KVH) Board of Commissioners was held on Monday, April 13, 2015 at 6:00 p.m. in the KVH Conference Rooms A&B. President of the Board, M. Connie Pond was the presiding officer. A quorum was present including: Commissioners Dennis Carver, John Quinn, Mark Sigfrinius and Jim Daniel. Also present were Leslie Hiebert, CEO; Jamie Eldred, Controller, Charis Weis, Director of Human Resources; Jeff Teal, Director of Safety and Compliance; Gwen Cox, Director of Quality and Risk; and Barbara Bostick, Executive Administrative Assistant & Recorder.
Connie Pond called the meeting to order at 6:02 p.m. Commissioner Pond requested disclosure from the Commissioners of any conflict of interest items on the Agenda. Each Commissioner indicated that there were no conflicts of interest.
SPECIAL MEETING BUSINESS
Board of Commissioners Board Self-Evaluation.
President Connie Pond provided an overview of the assessment process as outlined in the "Measuring Board Performance: Key Leadership Responsibilities" section of the 20 Questions Every Washington Hospital Board Needs to be Able to Answer booklet. Discussion and review of the Full Board Evaluation packet occurred with the Board and Senior Leadership discussing each section included in the evaluation and upon consensus e stablishing a determination oflevel of performance. The areas evaluated included: Board Composition, Support for Trustee Education, Board and Committee Procedures, and Scope of Responsibility. A copy of the completed evaluation is included in the Board Book.
Areas noted as needing changed for future evaluations or corrective action included:
Under the Board Composition section, #4 it was noted that the wording should be changed to - if legally permissible, the board may include one or more medical staff members. Suggested change to #9 of the Board Composition section was the removal of "and with a limit on the number of terms" as currently there are no term limits.
Under the Support for Trustee Education section, #11 (a.) it was noted that there should be a formally established program both internally and externally for orienting members.
Under the Scope of Responsibility Section, #29 it was noted that ways to strengthen this area would be to conduct ongoing performance review of providers, have a functioning credentialing committee and a dedicated medical staff coordinator. In regards to #40, Gwen Cox is developing a policy to manage and reduce risk. Regarding #44 (f.) it was requested that approved Board minutes be given to Marguerite Kelley, the Medical Staff Coordinator, to be emailed to the Medical Staff to ensure exchange of information between the Medical Staff and the Board.
Additional Comments included: Jamie Eldred noted her appreciation of the board and the work that they do. Charis Weis and Gwen Cox both agreed strongly with Jamie' s expression of appreciation. Jeff Teal, commented that this board has made significant strides at all levels including administration. He suggested that it would be helpful to do an annual report to the community. Leslie Hiebert noted that an area that she sees as needing growth or improvement is increased physician leadership involvement.
There being no further business to come before the Board of Commissioners, Commissioner Carver moved that the meeting be adjourned at 8:06 p.m. Commissioner Sigfrinius seconded the motion. The motion carried unanimously.
Minutes Approved and Signed by President Connie Pond and Secretary John Quinn.
Note: Printed copies are available at a charge of $.15 per page.