BOARD OF COMMISSIONERS
PUBLIC HOSPITAL DISTRICT NO. 1 OF KLICKITAT COUNTY
Regular Monthly Open Public Meeting
June 15, 2016 – 4:00 PM
A regular meeting of the Klickitat Valley Health (KVH) Board of Commissioners was held on Wednesday, June 15, 2016 at 4:00 p.m., in the KVH Conference Rooms A&B. Commissioner Dennis Carver, President of the Board of Commissioners was the presiding officer. A quorum was present including: Commissioners Connie Pond, Jim Daniel, John Quinn, and Mark Sigfrinius.
Also present were: Leslie Hiebert, CEO; Jamie Eldred, Controller; Jonathan Hatfield, IT Manager; Charis Weis, Director of Human Resources; Kasey Schneider, DNS and Director of Risk and Quality; Jacinto Orozco, MD Chief of Staff, and Barbara Bostick, Executive Administrative Assistant & Recorder.
CALL TO ORDER, APPROVAL OF AGENDA & CONFLICT OF INTEREST DISCLOSURE
President Carver called the meeting to order at 4:00 p.m. Commissioner Sigfrinius made a motion to approve the Agenda with the removal of Executive Session agenda item #23 regarding Medical Staff Privileges. Commissioner Daniel seconded, the motion carried unanimously. President Carver requested disclosure from the Commissioners of any conflict of interest with items on the Agenda. All Commissioners present noted that they had no conflict of interest..
BOARD EDUCATION / SPECIAL PRESENTATION
Sheriff Bob Songer presented information to the Board regarding the various projects and priorities of the Sheriffs department. He noted that one of the significant improvement since he has taken office is the addition of one additional officer. He explained that he had to cut back on administrative staff to make it possible to hire the additional officer, but that now there are three officers on shift at all times instead of only two to cover the county. Additionally he reported that consideration is being made to do first appearances on video instead of in person, he explained that this would save a lot of man hours as officers would no longer have to transport the inmates to the court from the jail. Sheriff Songer noted that he is especially excited about community policing opportunities. He reported that almost 90 posse members have been sworn in, with a goal of 100-105 citizen volunteers. He explained that even after that goal is met, additional applications will be accepted to replace those that drop off or are no longer available. He noted that individuals are matched to areas of their interest. Drug enforcement is of particular interest for Sheriff Songer and he noted that it is important to "send a clear message and back up the talk". He also noted that the Sheriffs Department is also working with landlords and assisting them in evicting tenants involved in the sale of drugs with the intent to get drug houses out of the communities. Sheriff Songer reports increased cooperation between the Sheriffs office and the police department.
BUSINESS FROM AUDIENCE
No Business from the Audience
Commissioner Daniel moved that the consent agenda be approved as follows:
• Regular Meeting Minutes from May 18, 2016; and
Accounts Payable $ 668, 190.71 Payroll $ 34,578.31 Electronic Transfers: $ 965,493.04 Bad Debt: $ 170,670.38 Charity Care: $ 5,142.28
The motion was seconded by Commissioner Quinn. The motion carried unanimously.
• Medical Staff Report
There was no Medical Staff meeting held in June. Dr. Orozco reported that there will be a surgical medical student on a 12 week rotation in surgery beginning on Monday. He also noted that he believes that Dr. Rust will be a positive addition to the medical staff and will allow for additional services to patients.
• Cyber Liability Insurance
Jamie Eldred and Jonathan Hatfield, IT Manager, provided an overview of the challenges faced by healthcare facilities related to cyber-attacks and data breaches including options that are currently being considered by KVH such as system security, staff education and purchasing cyber liability insurance coverage to minimize the risks to our facility. Information regarding key findings from the Sixth Annual Benchmark Study on Privacy and Security of Healthcare Data has been included in the Board book. Leslie Hiebert shared information provided by the FBI Cyber Security Task Force related to security breaches in Washington and around the nation.
• Liability Insurance Renewal
Jamie Eldred provided an overview of the Liability Insurance quotes received for this year's annual renewal. Quotes were received from Physician'S Insurance as well as Washington Casualty. Jamie reported that it has been decided to retain a broker to represent KVH rather than working directly with the liability insurance company, as the broker will assist in managing claims, evaluating renewal quotes and policies and keep KVH informed regarding changes within the market. Jamie noted that the cost of the liability insurance policy is beyond the spending authority of the Controller or CEO and will require Board approval. Jamie noted as well, that it is her recommendation that KVH renews liability insurance coverage with Washington Casualty. Commissioner Pond made a motion to authorize the renewal of the District's professional and general liability policy with Washington Casualty. Commissioner Daniel seconded the motion. The motion carried unanimously
• Resolution 2016-05 Surplus Property Disposal
Jamie Eldred reviewed the items listed as surplus property to be disposed of. Commissioner Pond made a motion to approve Resolution 2016-05 Surplus Property Disposal as presented. Commissioner Quinn seconded the motion. The motion carried unanimously.
• Pain Management
Leslie Hiebert provided information regarding the Pinnacle Pain Management group. She reported that Pinnacle Pain Management is interested in providing pain management services to our patients at the Family Medicine Clinic possibly beginning in as soon as three months. She noted that a draft agreement for the lease of the space has been sent to the CEO of Pinnacle Pain Management and that the Family Medicine providers are excited about the possibility of offering this service to our patients.
BOARD, MEDICAL STAFF, and ADMINISTRATIVE REPORTS
Written reports were presented from Leslie Hiebert, CEO; Jamie Eldred, Controller; Kasey Schneider, DNS and Director of Risk and Quality; Charis Weis, Human Resources Director; and Jeff Teal, PhD, Director of Safety and Compliance. Dennis Carver provided a brief verbal overview of the June 1, 2016 Building Committee meeting and John Quinn provided a brief verbal overview of the June 14, 2016 Compliance and Ethics Committee meeting. Commissioner Pond made a motion to accept the reports as presented; Commissioner Daniel seconded the motion. The motion carried unanimously.
• President Carver announced that the Board of Commissioners would go into an approximately 10 minute Executive Session beginning at 6.24 p.m. for the purpose permitted by RCW 42.30.110 (1 ) (b) regarding real estate. The Board returned to public session at 6:35 p.m.
There being no further business to come before the Board of Commissioners, Commissioner Sigfrinius moved that the meeting be adjourned at 6:38 p.m. The motion was seconded by Commissioner Quinn.
Minutes Approved and Signed by President Dennis Carver and Secretary John Quinn.
Note: Printed copies are available at a charge of $.15 per page.